The amount on my invoice is not the amount I expected. What do I do?

The notification about the invoice shown in the portal only shows the amount and due date. If you want to see a specifikation of what has been charged for, you can download the invoice as a PDF-file. Click ”download invoice” in the invoice section and follow the steps.

How do I know that the payment has gone through when using some of the other payment methods?

The procedure for the payment to go through all systems involved will take several days (from 3-10 days). During this time, the invoice will still appear as ”not paid” in the customer portal. When KI Housing has received and registered your payment, the status of the invoice will be changed to ”paid”. As long as you pay on time, your invoice will not be considered as overdue even if the payment is registered a few days after the due date.

I tried to pay the invoice in the customer portal and got an error message saying that the payment was ”canceled”. What does it mean?

This error message usually means that you have interrupted the payment yourself. It is important that you always finish the payment process once you have started it. Make sure that you choose ”pay” and not ”cancel” when paying the rent online.

Will I get my deposit back after departure?

If you have paid a deposit upon arrival, the deposit will be refunded to you after departure if the keys are returned on time and the final inspection is approved.

Please note that your deposit will not be returned automatically. You need to submit the online deposit reclaim form at this link within two months after the day of your departure.

When we have received the correct information your deposit will be returned within one month.

For further information about the deposit return, we refer to the information at this link.

I am an Erasmus + student, do I have housing priority?

Erasmus + students who will be doing an internship at KI count as “free mover/internship students” and do not have priority for housing.

Erasmus exchange students who are studying at one of our partner universities that have exchange agreements with KI, have housing priority. These students are nominated by their home university for an exchange period at KI. To count as an exchange student, you should have received an invitation/acceptance letter from one of the international student coordinators (at KI). See an example of this letter here.

I must add a contact person at KI in my housing application. I do not know who my contact person is – how can I find it out?

Who your contact person is depends on what kind of student/researcher you are:

Exchange students get an invitation letter from one of the student coordinators at KI and it is the name of this student coordinator that should be stated in the housing application.

Program students receive an admission letter from the University Admissions in Sweden first and after a while they are contacted by KI. Bachelor and master students can find the contact details to their contact person at this link. You can also send an email to study-guidance@ki.se if you are not sure who your contact person is.

Other students or researchers are often invited by someone at KI to make a research, traineeship or study at a department at KI. The name of this person should be stated in the application.

I have been admitted to KI and want to apply for housing. What kind of acceptance letter should I submit?

The acceptance letter should confirm that you are admitted to KI and thus eligible to apply for accommodation from KI Housing. You can for example upload the Admission Letter or an invitation letter from your contact person at KI. At this link you can see the information that should be stated in this letter.

I will do a traineeship/internship at KI and have got an Erasmus scholarship. Should I apply as an exchange student or freemover/internship student?

You should apply as a freemover/internship student.

If you have been invited/accepted within an exchange or cooperation agreement in which KI prioritizes you for housing, this should be confirmed in your acceptance/invitation letter. All prioritized exchange students receive an invitation letter from an international student coordinator at KI. Click here to see an example of an acceptance letter that exchange students receive.

It says that the kitchen is equipped with basic cooking utensils. What is included?

All kitchens are equipped with pots, pans, plates, glasses, bowls, cups and cutlery etcetera.

Page manager: Louise Richardson