Step 1. Important information before applying

Karolinska Institutet Housing offers furnished apartments and rooms in several areas in Stockholm to incoming international students and guest researchers at Karolinska Institutet. Before applying, we ask you to read the information below.

Maximum rental time

The maximum rental time is limited to one year, as our accommodation is intended to be a first place to stay when a guest researcher/student comes from abroad. If you are going to stay for a longer period than the maximum rental time, you are expected to look for other accommodation alternatives while staying with us.

Normally, the minimum stay is one month.

First place to stay

Our mission is to provide a first place to stay to incoming international students and researchers at KI. As the demand for housing is high, we are generally unable to offer accommodation to students/researchers who have already arrived to Sweden.

No housing guarantee

Note that KI Housing is unable to accommodate everyone who applies as the demand for housing in periods is very high.

Due to limited availability, accommodation may sometimes only be offered for shorter periods than requested.

Data protection policy

Note that KI Housing handles personal data only for specific purposes e.g. to process applications for accommodation in accordance with the guidelines given by Karolinska Institutet.

By applying for accommodation from KI Housing, the applicant confirms the approval of handling of his/her personal data given in the application.

More information about our data protection policy is given at this link.

Applying for KI Housing accommodation

Who can apply?

Incoming international students and researchers within these categories who will be studying/working at Karolinska Institutet are eligible to apply for accommodation through KI Housing.

Available rooms and apartments are offered in a priority order decided by Karolinska Institutet. Note that prioritized groups are always offered accommodation first. Remaining available accommodation is offered in registration order on a first come first served basis.

When can I apply?

We recommend you to apply for accommodation through KI Housing as soon as possible when you know your date of arrival.

You can apply for housing even if you have not received your letter of acceptance/invitation but it is important that you upload your letter in the customer portal once you have received it. What information this letter must contain is described below.

Note that applications need to be made no later than three months after arrival in Sweden. When you have been in Sweden for more than three months, you are ineligible to apply.

How to apply?

If you are eligible to apply for housing through us, you are welcome to submit an application by following the steps in our application process.

When you apply, we ask you to add as many accommodation alternatives as possible to your preference list to increase your chances of getting housing.

Supportive documentation

Letter of acceptance/invitation

All applicants have to upload an acceptance/invitation letter in order to confirm that you are eligible to apply for KI Housing accommodation. Note that applications without any letter of acceptance/invitation will not be processed.

What information should be stated in the letter?

– The name of the student/guest researcher.
– The name of the contact person at Karolinska Institutet (e.g. student coordinator, professor etcetera).
– In which department you will be doing your studies/work.
– For what period you will be doing your studies/work.
– What the purpose of your visit is (e.g. PhD studies, internship, master thesis, research etcetera).
– What mobility program you are coming within (if any). This is important if you are an internship or traineeship student, or master student from another university doing their master thesis at KI.

Students with housing priority

If you have been invited/accepted within an exchange or cooperation agreement in which KI prioritizes you for housing, this should be confirmed in your acceptance/invitation letter.

For further information about the allocation procedure and priority order, please see this link.

What kind of letter should I submit with the housing application (in the customer portal)?

Exchange students (coming through a central bilateral exchange agreement)

An exchange student has got an invitation letter from one of the international student coordinators at KI.  The name of the student, the name of the student coordinator at KI, that you are an exchange student and what courses you are participating in must be written in the acceptance letter.  The period of study must be written in the acceptance letter as well. Click here to see an example of an acceptance letter that exchange students receive.

Fee-paying program students (admitted to Bachelor- or masterprogram)

All fee-paying program students should submit their notification of result from

Internship/traineeship-students within Erasmus +

All internship/traineeship-students coming within an Erasmus+ mobility program should submit a document confirming this. You also need to ask your contact person at KI to fill in this form (download the form here), sign it and then upload it.

PhD students, PostDocs, Guest researchers, Guest lecturers

You must upload a letter of invitation from your contact person at KI confirming your studies/work at KI. You can also ask your contact person at KI to fill in this form (download the form here), sign it and then upload it.

The application process

Step 1. Important information before applying

Read the information above to make sure that you are eligible to apply for KI Housing accommodation.

If you are eligible and you have read the information above, you may continue to the next step.

Step 2. Register and submit your application

In the second step, you will be able to start applying by selecting your academic status.

In the application form, you will be asked to select your housing preferences, provide us with personal information like academic status and contact person at KI etcetera. You will also be asked to state for what period you are looking for housing. In the last step in the application form you may also upload a letter of acceptance/invitation.

A confirmation email will be sent to you when your application has been registered. You can login to your user account any time to view your application.

Step 3. After applying

Note that your application will be valid for 90 days. You will have to renew it every three months to confirm that your application is still up-to-date.

What happens after applying? How does the allocation procedure work? Do I have priority for housing? When are the offers sent?

In the third step, you will find information about our allocation model and you can also read about what will happen after you have submitted your housing application.

Ready to apply for KI Housing accommodation?

Take me to the next step!

Page manager: Louise Richardson